Euroclear is hiring an Administrative Assistant for the Corporate Governance Division in Brussels. Apply now for this exciting opportunity in a global financial leader!

Location : Brussels

Company Name: Euroclear

Job Type: Full-time (On-site)

With its headquarters in Brussels, Belgium, Euroclear is one of the largest players in the post-trade financial services space, operating in more than 30 markets globally.

About the Job

As an Administrative Assistant supporting the Corporate Governance Division at Euroclear, your key responsibilities will include:

• Proactively managing administrative arrangements for Shareholders, Board, Board Committees, and Management meetings

• Providing comprehensive administrative support to key stakeholders, including Board members and Company Secretaries (e.g., booking international travel, managing expenses in line with Euroclear travel policies, handling travel documents)

• Handling various administrative tasks, including screening calls, handling correspondence, and answering routine inquiries to maximize supervisor efficiency

• Preparing and drafting routine letters, memoranda, and reports for internal and external communication

• Gathering and summarizing data for special reports and complex presentations

• Maintaining corporate records and ensuring compliance with regulatory and governance obligations

• Managing Board and Management documents, ensuring timely formatting and layout of final materials

• Assembling and distributing Board and Committee packs through the Diligent Board application

• Assisting with Director training and supporting various corporate governance functions

Your Profile

We are looking for a highly skilled Administrative Assistant with the following qualifications and qualities:

• A Bachelor’s or Master’s degree and at least 5 years of experience supporting senior managers in an administrative role

• Strong knowledge of Microsoft 365 (including SharePoint, Outlook, Word, Excel, and PowerPoint)

• Exceptional organizational skills, with the ability to work independently, prioritize tasks, and manage multiple responsibilities under tight deadlines

• Excellent communication skills in English, with the ability to convey information clearly and transparently

• Proficient in providing minimal technical support for setting up hybrid meetings

• Proactive, flexible, and initiative-driven, with the ability to ask the right questions when needed

• Positive and resilient under pressure, with a creative problem-solving mindset

• Discreet and trustworthy, with the ability to handle sensitive materials and confidential information

• A team player with strong interpersonal skills

• Eager to learn new programs and tools used at Euroclear and open to taking on new responsibilities as the role grows

Our Offer

At Euroclear, we offer:

• A dynamic working environment within a small, but highly collaborative team

• A diverse role with a wide range of responsibilities, offering new challenges every day

• Direct proximity to decision-making centers within the Group, with ample opportunities for engagement

• The chance to deepen your knowledge of corporate governance and gain insight into the Group’s organizational structure

Apply now to join Euroclear and be part of an innovative team driving corporate governance excellence!

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